IDEAS'12
16th International Database Engineering and Applications Symposium
Prague, Czech Republic August 8-10, 2012
Author Final Paper Preparation and Submission Instructions:
These instructions are for authors of accepted papers for preparing the final version for publication/dissemination. To these authors congratulations! The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings. Please follow all STEPs to insure the submission process is completed successfully.
STEP 1: Paper Specifications
STEP 2: Important Deadlines
STEP 3: Important Information about Preparing (Formatting) your Paper
STEP 4: Converting to PDF and Renaming the PDF file for Submission
STEP 5: Completing(on-line) the ACM Copyright Release Form
STEP 6: Registration and Uploading the Final Version to ConfSys
STEP 1: Paper Specifications
For the sample paper, template latex class, etc., see:
ACM
The page size for the final(camera ready) version of your paper must be U. S. Letter size(8.5 inches x 11 inches or 215.9 mm x 279.4 mm) and should NOT have page numbers or any headers or footnotes.
PAPER PAGE LIMIT:
* Full papers: 10 pages, including all figures, tables, and references.
* Short papers: 6 pages, including all figures, tables, and references.
* Poster papers: 4 pages, including all figures, tables, and references.
PURCHASING EXTRA PAGES(use Add on item in registration):
* Full papers: Up to 4 extra pages may be purchased
* Short papers: Up to 2 extra page may be purchased
* Poster papers: Up to 1 extra page may be purchased
LEGAL INFORMATION:
http://www.acm.org/publications/policies/copyright_policy
http://www.acm.org/publications/policies/plagiarism_policy
STEP 2: Important Deadlines
PAPER DEADLINE: Registration and Final "camera ready" version of the paper is due as given in the schedule. You must first make payment for the conference before you can upload your camera ready file to ConfSys. Use the Author registration option and select the paper for which you are registering. Also, the copyright form must be completed on the ACM site and approved well before the deadline. The copyright form would be approved by ACM and without an approved copyright form, your contribution cannot be included in the proceedings. Make sure to carefully read and follow the instructions for preparing the copyright form.
COPYRIGHT DEADLINE: Complete the on-line ACM copyright as soon as posssible once you get an email from ACM. The details would be in the email. A sample of what this on-line form requires is given at:
http://confsys.encs.concordia.ca/ACM/ACM-online-copyrightform.pdf
STEP 3: Important Information about Preparing (Formatting) your Paper
The CINDI digital library (cindi.concordia.ca) is dedicated to free worldwide distribution of academic results. Hence it is important that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.
In addition to CINDI, the papers would be published by ACM, both in paper form(in assocaition with BytePress) and electronic format.
Your final papers MUST be formatted to ACM Formatting Guidelines. It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to ConfSys.
Please use the ACM Word or LaTeX style templates to prepare your articles. See:
http://www.acm.org/sigs/publications/proceedings-templates
Please apply ACM Computing Classification categories and terms. The templates provide space for this indexing. The Computing Classification Scheme is at:
http://www.acm.org/about/class/1998
Please include the following (exactly as
given within double quotes) Standard Copyright Statement and a
bibliographic strip containing the ISBN for the proceedings at the
bottom first page left column of each final version of the
paper.
"Permission to make digital or hard copies of part or all of this work
for personal or classroom use is granted without fee provided that
copies are not made or distributed for profit or commercial advantage
and that copies bear this notice and the full citation on the first
page. Copyrights for components of this work owned by others than ACM
must be honored. Abstracting with credit is permitted. To copy
otherwise, to republish, to post on servers or to redistribute to
lists, requires prior specific permission and/or a fee.
IDEAS12 2012, August 8-10, Prague [Czech Republic]
Editors: Bipin C. Desai, Jaroslav Pokorny, Jorge Bernardino
Copyright ©2012 ACM 978-1-4503-1234-9/12/08 $15.00"
STEP 4: Converting to PDF and Renaming the PDF file for Submission
Basic PDF distiller settings MUST be changed to:
* Optimized,
* Acrobat 4.0 compatibility,
* ALL graphics at least 300 dpi resolution (higher if preferred),
* ALL fonts MUST be embedded and subset,
* Postscript settings DO NOT override distiller settings,
* Page size is 612.0 x 792.0 points (8.5" x 11").
ACM has provided this guide for WORD: you may download the ACM Digital Library optimal distiller settings file, ACM.joboptions.
IMPORTANT: Authors must check their final PDF files before submission to verify that ALL fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.
Renaming your PDF File for Submission
Once your paper has been converted into a PDF
file, you will need to rename your file for final submission. For
Upload to ConfSys use the convention last name of the first author in
naming this file. If the first author is C. Smith, name the file
Csmith_ideas12.pdf
For two or more papers with the same first author, name the files:
Csmith1_ideas12.pdf Csmith2_ideas12.pdf etc.
STEP 5: Completing the ACM Copyright Release Form
ACM requires an online completion of their copyright release form. A sample of this online form is given here. The contact author would receive an email from ACM with instructions to complete this form on line. Once completed, a PDF version of the form would be sent to the contact author.
It is important that you have included ALL authors of your paper in ConfSys to be correctly listed in ConfSys.
Make sure the title in the copyright form is the same as the one used in ConfSys and in the final version of the paper.
Sign-in to ConfSys and change to IDEAS>IDEAS12
Use the link My Account > My Registration
Use the Author registration option
Choose the accepted paper for which you want to register
Select the option, currency
If required choose the Add on options for extra pages, quantity
Make payment using a third party system: this soon be done ASAP
Once the payment is confirmed, you could proceed to upload the final
version of your paper
Use the link "Author, My paper" to go to the list of your
papers. Click on the title of the paper to go to the information web
page for the paper. In the section under "Upload Paper File" chooses
Final version to upload your verified PDF file. ConfSys will allow the
upload of the file once your registration is confirmed. Please do not
wait till the last date to make your registration and payment.
You can
replace the uploaded file for the Final Version with a corrected
version before the deadline: ConfSys would replace the previously
uploaded file.
Make sure that the files have been correctly uploaded by clicking on "Final Version" link in the Page Infor web page for your paper.
If you have any questions, please feel free to contact admin AT confsys DOT org.
Please include the following details in all correspondence:
IDEAS12, title of the paper and the Contact
Author name
